PRIVACY POLICY
This Privacy Policy explains how personal information is collected, used, stored, and protected when individuals register for, attend, or interact with an event, service, website, or application ("Event" or "Service").
By submitting your information or using the Service, you agree to the collection and use of your data in accordance with this Privacy Policy.
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1. INFORMATION WE COLLECT
We may collect personal information including, but not limited to:
- Full name
- Email address
- Phone number
- Job title and organization
- Identification or professional details
- Registration and attendance information
- Scan codes or digital credentials
- Any other information voluntarily provided by the user
Providing personal information is mandatory for registration and participation. Without such data, access to the Event or Service may be denied.
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2. HOW WE USE YOUR INFORMATION
Personal data may be used for the following purposes:
- Processing registrations and payments
- Granting access to events or services
- Identity verification
- Event communication and operational management
- Customer support
- Marketing and promotional communication related to future events or services
- Legal and regulatory compliance
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3. DATA SHARING & DISCLOSURE
Personal data will not be sold to third parties.
Data may be shared only with:
- Authorized service providers and contractors
- Event partners and affiliates involved in service delivery
- Legal or regulatory authorities when required by law
- Technology providers supporting event operations (e.g., badge systems, mobile applications)
All parties receiving data are required to handle it securely and lawfully.
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4. SCAN CODES & DATA COLLECTION AT EVENTS
Some events may use scan codes, QR codes, or digital badges that allow exhibitors or partners to collect limited personal information such as name, job title, organization, and email address.
You may refuse scanning by notifying the relevant party at the time of scanning.
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5. PHOTOGRAPHY & MEDIA RECORDING
Events may be photographed or recorded for documentation, marketing, and promotional purposes.
By attending or participating, you grant permission for the use of images, audio, or video recordings in which you may appear, unless you notify event staff otherwise where feasible.
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6. DATA STORAGE & SECURITY
Personal data is stored securely and protected using appropriate technical and organizational measures to prevent unauthorized access, disclosure, alteration, or loss.
Data is retained only for as long as necessary to fulfill operational, legal, or business purposes.
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7. YOUR RIGHTS
You have the right to:
- Request access to your personal data
- Request correction or update of your information
- Object to direct marketing communications
- Request deletion of your data where legally permitted
Requests can be submitted through the official contact channels provided by the Service or Event organizer.
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8. MARKETING COMMUNICATIONS
Your personal information may be used to send relevant updates, offers, and information related to events or services.
You may opt out of marketing communications at any time by following the unsubscribe instructions or submitting a request.
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9. DATA DISCLOSURE BY LAW
Personal data may be disclosed if required by law, court order, subpoena, or regulatory authority, or to protect legal rights and safety.
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10. CHANGES TO THIS PRIVACY POLICY
This Privacy Policy may be updated at any time. The version in effect at the time of data submission shall apply.
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11. ACCEPTANCE
By registering, submitting personal information, or using the Service, you confirm that you have read, understood, and agreed to this Privacy Policy.